Privacy Policy

Last Updated: April 1, 2025

1. Introduction

Draft Automation, Inc. ("we," "our," or "us") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our RecruitPulse platform and related services (collectively, the "Service").

Please read this Privacy Policy carefully. By accessing or using the Service, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with our policies and practices, please do not use our Service.

2. Information We Collect

2.1 Personal Information

We may collect personal information that you provide directly to us, including:

• Account information (name, email address, password, profile picture)
• Contact information (phone number, address)
• Professional information (job title, institution, department)
• Payment information (credit card details, billing address)
• User content (messages, notes, comments, files you upload)

2.2 Information About Recruits

As a recruiting management platform, our Service allows you to input and store information about potential recruits. You are responsible for ensuring you have the appropriate rights and permissions to collect and store this information in accordance with applicable laws and regulations.

2.3 Automatically Collected Information

When you access or use our Service, we may automatically collect certain information, including:

• Device information (IP address, browser type, operating system)
• Usage information (pages visited, features used, time spent)
• Location information (general location based on IP address)
• Cookies and similar tracking technologies

3. How We Use Your Information

We use the information we collect for various purposes, including:

• Providing, maintaining, and improving our Service
• Processing transactions and managing your account
• Responding to your requests, comments, and questions
• Sending administrative information, updates, and security alerts
• Sending SMS notifications and updates (with your explicit consent)
• Personalizing your experience and providing tailored content
• Analyzing usage patterns and trends to enhance our Service
• Protecting against fraudulent, unauthorized, or illegal activity
• Complying with legal obligations

4. How We Share Your Information

We may share your information in the following circumstances:

• With other users within your organization as authorized by your account settings
• With service providers who perform services on our behalf
• In connection with a business transaction (merger, acquisition, sale of assets)
• When required by law or to protect our rights and safety
• With your consent or at your direction

We do not sell your personal information to third parties.

5. Data Security

We implement appropriate technical and organizational measures to protect your information from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the Internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

6. SMS Communications

We may offer SMS/text messaging services to send you recruiting notifications, updates, and service-related communications. Your participation in SMS communications is entirely voluntary and requires your explicit consent.

6.1 SMS Consent and Data Collection

When you opt in to receive SMS communications, we collect and store:

• Your phone number
• The exact consent disclosure text presented to you
• The date and time when consent was granted
• Your IP address at the time of consent
• The source of consent (e.g., account settings page)

6.2 SMS Usage and Frequency

SMS messages may include recruiting notifications, updates about recruits you're tracking, system alerts, and other service-related communications. Message frequency varies based on your activity level and the recruiting season.

6.3 Opt-Out and Data Retention

You can opt out of SMS communications at any time by replying "STOP" to any message, updating your preferences in Account Settings, or contacting us directly. When you opt out, we will retain your consent history for compliance purposes but will not send you additional SMS messages unless you opt in again.

6.4 Third-Party SMS Services

We use Twilio as our SMS service provider. Your phone number and message data may be shared with Twilio solely for the purpose of delivering SMS communications. Twilio maintains its own privacy practices, which you can review at twilio.com/legal/privacy.

7. Your Rights and Choices

Depending on your location, you may have certain rights regarding your personal information, including:

• Accessing, correcting, or deleting your personal information
• Restricting or objecting to our processing of your information
• Requesting a copy of your information in a portable format
• Withdrawing consent where processing is based on consent (including SMS consent)

To exercise these rights, please contact us using the information provided in the "Contact Us" section.

8. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the updated Privacy Policy on this page and updating the "Last Updated" date.

9. Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:

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